diff --git a/docs/index.md b/docs/index.md new file mode 100644 index 0000000..8c0e49e --- /dev/null +++ b/docs/index.md @@ -0,0 +1,65 @@ +# Finding Ming Lee + +For full documentation visit [mkdocs.org](https://www.mkdocs.org). + +## the process + +Alright, let's get you a Virtual Assistant (VA). You know you need help, but you're not sure where to start. Here's a straightforward 1-2-3 system to get you from zero to hiring: + +**1. Define the Task and Create a System:** + +* **Identify the Bottleneck:** What's the biggest time-suck in your business? Is it managing your inbox, scheduling appointments, data entry, or social media? Pinpoint the task that's consistently eating up your valuable time. +* **Break it Down:** Once you've identified the task, break it down into its smallest, most manageable steps. Imagine you're explaining it to someone who has never done it before. +* **Create a Standard Operating Procedure (SOP):** Document every step. Use screenshots, video recordings, or simple written instructions. The goal is to create a repeatable process that anyone can follow. This SOP will be your training manual. + +**2. Find Potential Candidates:** + +* **Choose a Platform:** There are many online platforms to find VAs. Popular options include Upwork, Onlinejobs.ph, and dedicated VA agencies. Select one that aligns with your budget and needs. +* **Write a Clear Job Description:** Be specific about the tasks, required skills, and expected outcomes. Include a clear title, a brief description of your company, and a list of responsibilities. +* **Include a Screening Question:** Add a simple question to filter out applicants who didn't read the job description carefully. For example, "In your response, please tell me your favorite software for [specific task]." +* **Review Applications:** Carefully review the applications and resumes. Look for candidates who have relevant experience, strong communication skills, and a professional attitude. + +**3. Conduct Interviews and Select the Right Candidate:** + +* **Schedule Interviews:** Shortlist a few candidates and schedule brief interviews. These can be done via video call or phone. +* **Focus on Communication and Problem-Solving:** During the interview, assess their communication skills, their ability to follow instructions, and their problem-solving abilities. +* **Ask Relevant Questions:** Ask questions that test their understanding of the tasks and their experience with relevant tools and software. +* **Present a Test Task:** Give each finalist a small, relevant task to complete. This will give you a real-world example of their work. +* **Make Your Decision:** After the interviews and test tasks, select the candidate who best fits your needs and budget. Trust your gut. +* **Discuss Pay and Hours:** Before making a formal offer, discuss pay rate, hours, and expected deliverables. + +## Virtual Assistant Questionnaire + + Name: + Email: + Local Time Zone & Availability (including EST/Manila equivalent): + Hourly Rate (USD): + Portfolio/Work Samples Link: + Briefly describe your relevant skills (Google Suite, AI tools, voice over, etc.): + Google Suite Proficiency (1-5, 5=Expert): Docs: __, Sheets: __, Slides: __, Gmail: __ + Reliable Internet/Quiet Workspace/Microphone/Video Editing Capable Computer? (Yes/No for each): + +## Evaluations + +Alright, here are 10 brainstorming task ideas, designed to be completed within a 10-minute interview segment, to test the proficiency of your virtual assistant candidates: + +1. **Quick Google Docs Formatting:** + * "Here's a short text document. Please format it with a title, bullet points, and a hyperlink within 10 minutes. Share your screen as you do it." (Tests Google Docs proficiency and speed.) +2. **Simple Google Sheets Data Entry & Calculation:** + * "I'll give you a small set of data (e.g., product names and prices). Enter it into a Google Sheet and calculate the total price within 10 minutes." (Tests Google Sheets basics.) +3. **Basic Google Slides Presentation:** + * "Create a 3-slide presentation on 'My Favorite Productivity Tip' in 10 minutes. Include a title, a short description, and an image." (Tests Google Slides and quick design skills.) +4. **Email Drafting & Scheduling:** + * "Draft a professional email to a client confirming a meeting and schedule it to send tomorrow morning, within 10 minutes. I will give you the details of the meeting." (Tests Gmail and scheduling skills) +5. **Quick Travel Research (Google Search):** + * "In 10 minutes, research and find the top 3 affordable hotels in [Specific City] for a 2-night stay. Share your screen and show me your search process." (Tests research and information gathering.) +6. **Basic Project Management Task Assignment (Verbal):** + * "I have 5 tasks to assign: A, B, C, D, and E. Verbally explain how you would prioritize and manage these tasks within 10 minutes. I will give you the basic description of each task." (Tests project management thinking.) +7. **Simple Voice Recording (If Applicable):** + * "Read this short paragraph as a voice over introduction in 1 minute. Please record it using any program on your computer. I will then listen to it." (Tests voice recording ability). +8. **Simple Image Editing (If Applicable):** + * "Here is a picture, please crop it to a square, and add a simple text overlay. You have 10 minutes." (Tests very basic image editing skills). +9. **AI Content Generation (If Applicable):** + * "In 5 minutes, use an AI tool (if you have one) to generate a short social media caption for a new software launch. Then, in the next 5, revise it to be more engaging." (Tests AI tool usage and content refinement.) +10. **Problem Solving/Organization:** + * "I need to organize a list of 20 random files. Describe how you would create a system to organize them within 10 minutes. What would you name the folders, and how would you determine what files go where?" (Tests organization and problem solving skills). diff --git a/docs/job-descriptions/1.md b/docs/job-descriptions/1.md new file mode 100644 index 0000000..290259a --- /dev/null +++ b/docs/job-descriptions/1.md @@ -0,0 +1,70 @@ +# Online Virtual and Personal Assistant + +**Job Title:** Online Assistant + +**Company:** Valorant Digital + +**Location:** Work from Home (Outside the US) + +**Working Hours:** 8:00 AM - 12:00 PM Eastern Time (EST) / 8:00 PM - 12:00 AM Manila Time + +**About Valorant Digital:** + +Valorant Digital is a growing company that makes websites and software. We're looking for someone to help us online. + +We need someone who is good at using computers and wants to learn new things. We'll work together online in real time. + +**Job Summary:** + +We need a helpful and organized person to work with us online. You will do many different tasks. You should know how to use Google tools like Docs, Slides, and Gmail. + +We will teach you everything you need to know, but you should be comfortable learning new things. We will work together live on Google Meet during your work hours. + +**What You Will Do:** + +* **Make Voice Recordings:** + * Record voice messages for our YouTube videos. +* **Work with Videos:** + * Put videos on YouTube and other websites. + * Make sure the videos have the correct titles and descriptions. +* **Plan Trips:** + * Find and plan travel, like flights and hotels. +* **Keep Projects Organized:** + * Use online tools to keep track of tasks and deadlines. +* **Help with Ads:** + * Put ads online and watch how they do. +* **Use AI to Help Make Content:** + * Use programs like Gemini to help create and fix written content. +* **Do Office Tasks:** + * Make and change documents and presentations using Google Docs and Slides. +* **Work Together Live:** + * Meet with us online using Google Meet during your work hours. + +**What We Need From You:** + +* You know how to use Google Docs, Slides, and Gmail. +* You are organized and can manage your time well. +* You can talk and work well with others. +* You can work on your own and with a team. +* You are willing to learn new things. +* You have good internet and a quiet place to work. +* You are able to work during the specific hours listed above. +* Experience planning travel is helpful. +* Experience using project management tools is helpful. + +**It's a Plus If You:** + +* Have experience making videos or recording voices. +* Know how to use online ad websites. +* Know how to use AI programs to make content. + +**Working Hours:** + +* 8:00 AM - 12:00 PM Eastern Time (EST) +* 8:00 PM - 12:00 AM Manila Time (PHT) +* Monday to Friday + +**How to Apply:** + +Please send us your resume and a letter telling us about your experience and why you would be good for this job. Tell us how you use Google tools and any other related experience. + diff --git a/mkdocs.yml b/mkdocs.yml new file mode 100644 index 0000000..580e2ab --- /dev/null +++ b/mkdocs.yml @@ -0,0 +1 @@ +site_name: Finding Ming Lee