66 lines
5.7 KiB
Markdown
66 lines
5.7 KiB
Markdown
# Finding Ming Lee
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For full documentation visit [mkdocs.org](https://www.mkdocs.org).
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## the process
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Alright, let's get you a Virtual Assistant (VA). You know you need help, but you're not sure where to start. Here's a straightforward 1-2-3 system to get you from zero to hiring:
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**1. Define the Task and Create a System:**
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* **Identify the Bottleneck:** What's the biggest time-suck in your business? Is it managing your inbox, scheduling appointments, data entry, or social media? Pinpoint the task that's consistently eating up your valuable time.
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* **Break it Down:** Once you've identified the task, break it down into its smallest, most manageable steps. Imagine you're explaining it to someone who has never done it before.
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* **Create a Standard Operating Procedure (SOP):** Document every step. Use screenshots, video recordings, or simple written instructions. The goal is to create a repeatable process that anyone can follow. This SOP will be your training manual.
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**2. Find Potential Candidates:**
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* **Choose a Platform:** There are many online platforms to find VAs. Popular options include Upwork, Onlinejobs.ph, and dedicated VA agencies. Select one that aligns with your budget and needs.
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* **Write a Clear Job Description:** Be specific about the tasks, required skills, and expected outcomes. Include a clear title, a brief description of your company, and a list of responsibilities.
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* **Include a Screening Question:** Add a simple question to filter out applicants who didn't read the job description carefully. For example, "In your response, please tell me your favorite software for [specific task]."
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* **Review Applications:** Carefully review the applications and resumes. Look for candidates who have relevant experience, strong communication skills, and a professional attitude.
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**3. Conduct Interviews and Select the Right Candidate:**
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* **Schedule Interviews:** Shortlist a few candidates and schedule brief interviews. These can be done via video call or phone.
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* **Focus on Communication and Problem-Solving:** During the interview, assess their communication skills, their ability to follow instructions, and their problem-solving abilities.
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* **Ask Relevant Questions:** Ask questions that test their understanding of the tasks and their experience with relevant tools and software.
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* **Present a Test Task:** Give each finalist a small, relevant task to complete. This will give you a real-world example of their work.
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* **Make Your Decision:** After the interviews and test tasks, select the candidate who best fits your needs and budget. Trust your gut.
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* **Discuss Pay and Hours:** Before making a formal offer, discuss pay rate, hours, and expected deliverables.
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## Virtual Assistant Questionnaire
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Name:
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Email:
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Local Time Zone & Availability (including EST/Manila equivalent):
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Hourly Rate (USD):
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Portfolio/Work Samples Link:
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Briefly describe your relevant skills (Google Suite, AI tools, voice over, etc.):
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Google Suite Proficiency (1-5, 5=Expert): Docs: __, Sheets: __, Slides: __, Gmail: __
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Reliable Internet/Quiet Workspace/Microphone/Video Editing Capable Computer? (Yes/No for each):
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## Evaluations
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Alright, here are 10 brainstorming task ideas, designed to be completed within a 10-minute interview segment, to test the proficiency of your virtual assistant candidates:
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1. **Quick Google Docs Formatting:**
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* "Here's a short text document. Please format it with a title, bullet points, and a hyperlink within 10 minutes. Share your screen as you do it." (Tests Google Docs proficiency and speed.)
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2. **Simple Google Sheets Data Entry & Calculation:**
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* "I'll give you a small set of data (e.g., product names and prices). Enter it into a Google Sheet and calculate the total price within 10 minutes." (Tests Google Sheets basics.)
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3. **Basic Google Slides Presentation:**
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* "Create a 3-slide presentation on 'My Favorite Productivity Tip' in 10 minutes. Include a title, a short description, and an image." (Tests Google Slides and quick design skills.)
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4. **Email Drafting & Scheduling:**
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* "Draft a professional email to a client confirming a meeting and schedule it to send tomorrow morning, within 10 minutes. I will give you the details of the meeting." (Tests Gmail and scheduling skills)
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5. **Quick Travel Research (Google Search):**
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* "In 10 minutes, research and find the top 3 affordable hotels in [Specific City] for a 2-night stay. Share your screen and show me your search process." (Tests research and information gathering.)
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6. **Basic Project Management Task Assignment (Verbal):**
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* "I have 5 tasks to assign: A, B, C, D, and E. Verbally explain how you would prioritize and manage these tasks within 10 minutes. I will give you the basic description of each task." (Tests project management thinking.)
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7. **Simple Voice Recording (If Applicable):**
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* "Read this short paragraph as a voice over introduction in 1 minute. Please record it using any program on your computer. I will then listen to it." (Tests voice recording ability).
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8. **Simple Image Editing (If Applicable):**
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* "Here is a picture, please crop it to a square, and add a simple text overlay. You have 10 minutes." (Tests very basic image editing skills).
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9. **AI Content Generation (If Applicable):**
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* "In 5 minutes, use an AI tool (if you have one) to generate a short social media caption for a new software launch. Then, in the next 5, revise it to be more engaging." (Tests AI tool usage and content refinement.)
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10. **Problem Solving/Organization:**
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* "I need to organize a list of 20 random files. Describe how you would create a system to organize them within 10 minutes. What would you name the folders, and how would you determine what files go where?" (Tests organization and problem solving skills).
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